Amber — company prices. Can be changed. These are the prices each company pays, and they may differ from one company to another.
Blue — your month. Can be changed. Depends on how many miles you drove, the gross you did this month, and the average fuel price per gallon.
Green — calculated. Do not change. These are formulas that calculate the exact costs for you.
Your month
The four numbers everything else is built on.
mi
$
mpg
$/gal
Fixed costs
Per month. You pay these whether the wheels turn or not. Truck and trailer payments differ if you lease.
| Cost item | Owned / financed | Leased | $ / mi owned | $ / mi leased |
|---|---|---|---|---|
| Truck payment | $ |
$ |
— | — |
| Trailer payment | $ |
$ |
— | — |
| Insurance | $ |
— | — | |
| Permits, plates & heavy tax | $ |
— | — | |
| ELD & software subscriptions | $ |
— | — | |
| Health & business insurance | $ |
— | — | |
| Accounting / tax prep | $ |
— | — | |
| Safety / compliance | $ |
— | — | |
| Total fixed costs | — | — | — | — |
Variable costs
These scale with the miles you run. Same for owned and leased trucks.
| Cost item | Your rate | $ / mi | $ / month |
|---|---|---|---|
| Fuel | auto: mi ÷ MPG × $/gal | — | — |
| Maintenance & repairs | $/mi |
— | — |
| Tires (replacement fund) | $/mi |
— | — |
| Driver pay / self-salary | $/mo |
— | — |
| DEF, oil & fluids | $/mi |
— | — |
| Tolls & scale fees | $/mi |
— | — |
| Factoring fee | % of gross |
— | — |
| Dispatch service | % of gross |
— | — |
| Total variable costs | — | — |
Factoring and dispatch are charged as a percentage of your monthly gross, then converted to a per-mile cost.